Privacy Policy

This Privacy Policy describes how the Latin American Center for Physics (CLAF) collects, uses, stores, and protects personal data provided by users through its institutional website.

By using the website and its forms, users acknowledge and agree to the practices described in this Policy.

1. Collection of Information

The CLAF website may collect personal data voluntarily provided by users through forms available on its pages.

The information collected may include, among others:

• Name;
• Email address;
• Affiliated institution;
• Telephone number;
• City and country;
• Academic and professional information;
• Information related to events, requests, registrations, or activities promoted by CLAF;
• Other data necessary to fulfill the specific purpose of each form.

Providing information is voluntary.

2. Purpose of Data Use

The collected data will be used exclusively for institutional and administrative purposes related to CLAF activities, including but not limited to:

• Responding to requests submitted by users;
• Processing and evaluating applications, registrations, and support requests;
• Communicating with applicants and users;
• Organizing and managing events, programs, projects, and academic activities;
• Registering users in systems or initiatives associated with CLAF;
• Complying with legal, regulatory, or institutional obligations.

Information will only be used to the extent necessary to carry out activities related to the purpose of the corresponding form.

3. Data Sharing and Access

Personal data may be accessed exclusively by:

• CLAF internal staff directly involved in processing the related request or activity;
• Service providers and collaborators acting in technical, administrative, or operational support roles when necessary for the performance of their duties.

Any individuals or companies that may have access to such information are expected to act ethically and responsibly, including:

• Maintaining data confidentiality;
• Not improperly sharing information;
• Not selling personal data;
• Not using information for unauthorized purposes.

CLAF does not sell personal data to third parties.

4. Data Storage and Protection

CLAF adopts appropriate technical and administrative measures to protect personal information against unauthorized access, loss, alteration, disclosure, or improper destruction.

Although good security practices are adopted, no internet-based data transmission or storage system is entirely immune to risks.

5. Cookies, Security, and Third-Party Technologies

The CLAF website does not use tracking tools intended for behavioral advertising or commercial user monitoring, including:

• Google Analytics;
• Meta Pixel;
• Behavioral advertising tools;
• Marketing cookies.

Some forms on the website may use Google reCAPTCHA, a service provided by Google, exclusively for protection against spam, automated abuse, and improper form submissions.

The use of reCAPTCHA is subject to Google's Privacy Policy and Terms of Service .

In addition, strictly necessary cookies required for the technical operation of the website and its security mechanisms may be used.

6. Data Retention

Personal data may be stored for as long as necessary to fulfill the purposes for which it was collected, as well as to comply with legal, institutional, and administrative obligations.

7. Data Subject Rights

Under applicable legislation, especially the Brazilian General Data Protection Law (LGPD), data subjects may request, when applicable:

• Confirmation of the existence of data processing;
• Access to personal data;
• Correction of incomplete, inaccurate, or outdated information;
• Deletion of personal data, subject to applicable legal obligations;
• Information regarding the processing activities performed.

8. External Links

The CLAF website may contain links to external websites and services. CLAF is not responsible for the privacy policies or practices adopted by third-party websites.

9. Changes to This Policy

This Privacy Policy may be updated at any time without prior notice to reflect institutional, legal, or operational changes.

Users are encouraged to review this page periodically to stay informed about possible updates.

10. Contact

If you have any questions regarding this Privacy Policy or the processing of personal data by CLAF, you may contact CLAF through the official communication channels available on its institutional website.